reflection on the consultation

Our proposed system is a University eMap Directory. At first, I was really worried about this system because I know that my capabilities won’t be enough for this system but with my teammates’ help, I know we can make it happen. The team’s determination and patience will be the key to the success of this system. As I was thinking about the systems proposed by the class, if this will be successful (I know we can with God’s help), then this project will really be of great help for the university. (this is really bonggang-bongga!) With this, we have to make sure that we finish the phases we are working on in this semester so we can proceed on the implementation next semester.

With the consultations, at first, it was quite difficult for us because of the time issues. But thanks to Mr. Randy S. Gamboa that he considered all our “hinanaings” regarding the consultation time. Thanks sir for staying that long in school. I hope sir it will always be like this.

FULLY DEVELOPED DESCRIPTION FOR THE ENROLLMENT SYSTEM
Use Case Name:
Enrollment System
Scenario:
Enrollment Process for Non-Scholar Old Student in USeP
Brief Description:
Enrollment procedure of the university
Actors:
Student, Collecting Officer, Adviser, Encoder, Cashier, Registrar and Librarian
Preconditions:
Student must be present with his student ID, clearance, and library card.
Postconditions:
Student’s COR must be verified and library card must be validated.
Student’s record must be updated.
Student must be officially enrolled.

Flow of Activities:

1. Student pays all local fees to the collecting officer.
2. Collecting Officer issues receipt to the student.
3. Student goes to the adviser and present his grades.
4. Adviser evaluates the student’s grades and issues Pre-Enrollment Form(PRF).
5. Student fills up the PRF and goes back to the adviser to let the adviser sign the PRF.
6. Student proceeds to the encoder.
7. Encoder releases the COR.
8. Student pays tuition fees to the cashier.
9. Cashier receives the amount and issues a receipt.
10. Students proceeds to the registrar.
11. Registrar checks for the student’s enrollment requirements (clearance, school ID, receipts, and COR).
12. Registrar verifies student’s record.
13. Student proceeds to the Librarian.
14. Librarian checks for the Library Card and validates it.
15. Student is officially enrolled.

Exception Conditions:
If student has incomplete requirements (clearance, school ID, receipts for the payment of local fees and tuition fees, and COR), student must comply it first.